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How to Write a Thank You Note

Receiving a Thank You note is one of the most uplifting and encouraging events that can happen in a day. While sending a thank you note may feel old-fashioned, think of the many times your day was changed by the thoughtfulness of another person. If you have ever received a thank you gift along with the note, you know that the note meant just as much as the gift. When you take the time to find great thank you gift ideas, follow these instructions to write an effective thank you note to accompany that gift.

 

Smileycookie.com allows you to write aa personalized note with every gift for free

Smileycookie.com allows you to write aa personalized note with every gift for free

 

Three Reasons to Write Thank You Notes

 

There are some very specific and surprising reasons to send thank you notes. If you are wondering if there is any real reason to send a card along with those thank you cookies, consider these proven benefits to sending thank you notes.

 

1. One act of kindness deserves another – Whenever someone provides hospitality or goes the extra mile to give something special, the best response is to send a note along with a thank you gift. Everyone appreciates the time and effort required to express thanks.

 

2. Saying “thank you” is good for your health – Studies have proven that saying thank you for many reasons throughout the day actually relieves stress and lowers blood pressure. Maybe the reason for this is the positive feelings that are remembered while the note is being written.

 

3. Grateful people are more successful – An attitude of gratitude changes the tone of all interpersonal encounters. Take the time to send gift of thanks accompanied by a thank you note and notice the positive change in your own outlook.

 

Say Thanks With A Gift Basket!

What makes an great thank you gift like this even better? A personalized note explaining your sincere gratitude.

 

Structure of a Thank You Note

 

Most thank you notes are more than three sentences in length and have some very specific information. Generic thank you note verbiage should be avoided since general statements carry far less meaning than the following:

 

1. Greeting – In a personal note, “Dear” might be an appropriate greeting, but in business settings use a less endearing word. Begin with just the name of the other person when in doubt.

 

2. “Thank you” – The first two words in the note should be “thank you” followed by point number three.

 

3. Specific description – Write a very specific description of the item or event that has triggered the note and thank you gift. If your thank you cookies follow a theme associated with the event, explain the connection in this sentence.

 

4. Appreciation – The second full sentence of the note should express your appreciation of the event or gift that you received. Include a specific benefit you have received because of the thoughtfulness of the other person.

 

5. Restate occasion – Part of the thank you is to restate why you received a gift or were provided hospitality. This note could survive for many years and should trigger great memories.

 

6. Connection to giver – The final sentence should highlight the special connection you have to the person you are thanking. This might be through a relative or because of a business association, but this statement can be a useful reminder later.

 

7. Complimentary close – “Sincerely yours” might be appropriate in a formal setting, but other greetings might be more suitable for personal thank you notes. Very close relationships allow for specific and familiar closing phrases. If the gift of thanks is for a person in a respected position, carefully consider the wording of this phrase.

 

8. Signature – The name used to sign the note should correspond to the setting. A nickname can convey memories to a family member, but probably should not be used in a formal setting. A legal signature conveys a different message of thanks than just a first name. Match the name to the person receiving the note.

 

9. Date on top – Sometimes the thank you note should include the current date for future reference. People who keep meaningful correspondence will often refer to the note to remember when an event occurred, such as a wedding.

 

Practice Your Approach

 

One of the most challenging aspects of writing a thank you note is finding the words that say what you really mean. Take a sheet of paper or open the word processor and write down a few different ways to say the same sentence. Rework the sentence to express how you feel about the person and their kind deed, and then write the final product. Everyone finds thank you notes to be challenging because the note is going to be kept and maybe read again many years from now. The words inside the note are important and practicing a few approaches can make the process much easier. Read your sample sentences aloud to determine which one sounds best.

 

In conclusion, the rule of thumb is to send the note regardless of how much time has passed. When you consider the positive feelings you will remember and the fact that the other person will be blessed by your note, there are few reasons to avoid this act of kindness. After investing time to find great thank you gift ideas, take the extra time to write a thank you note. Follow these suggestions and you will be able to make someone’s day.

 

PS. At Smileycookie.com, all of our our cookie gifts and gift baskets include the opportunity to include a personalized thank you note for free.

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